The Gebwell Group is committed to conducting its business in a strictly ethical and lawful manner. For this reason, we encourage our employees, business partners, and others who interact with us to report any suspected misconduct or unethical behavior.
All reports submitted through the reporting channel are always handled confidentially. The reporter’s identity is kept confidential throughout the entire process. The reporting channel is fully secure. We do not collect any information about you that you have not provided yourself. This means, for example, that your IP address remains confidential.
We take all reports seriously. Reports submitted through the reporting channel are handled confidentially by the Gebwell Group’s Whistleblowing Team. The team ensures that each case is handled appropriately in accordance with the agreed-upon procedure. Only the Whistleblowing Team has access to the reports. Team members are bound by a duty of confidentiality regarding the cases they handle.
For example, you can report suspected bribery, fraud, or other illegal activities; occupational safety or environmental violations; harassment or discrimination; and other unethical conduct.
You don't have to be certain about it. It is enough that you have a reasonable basis for suspecting misconduct. No retaliatory measures may be taken against someone who has reported the matter in good faith.
All reports are handled confidentially. You can file a report anonymously, and you do not need to reveal your identity at any point.
If you want to remain anonymous, do not include any information in your report that could identify you. Preferably, use your own device and network instead of your employer's devices and network.
After submitting your report, you will receive a report ID and a secret code. You can use these to track the status of your report, respond to questions from the person processing it, and add information or attachments. Save the ID and code in a safe place, as they cannot be recovered if lost.
You will receive confirmation of receipt of your report within 7 days and information on next steps within 3 months at the latest. Check the status of your report regularly, as the processor may request additional information.
If you wish, you can provide your email address when submitting a report. We will then send you your login credentials and notify you when there are updates to your report. Please note, however, that an email always leaves a trace in the server logs, so your report will not be 100% anonymous. If you wish to remain completely anonymous, leave the email field blank.
Gebwell is the data controller for the personal data register associated with the reporting channel.
If you provide your own identifying information in the report or if the report concerns another person, personal data will be processed solely for the purpose of investigating the matter and taking the necessary follow-up actions. The processing complies with the EU General Data Protection Regulation, the Data Protection Act, and the Whistleblower Protection Act.
Personal data that is not relevant to the investigation will be deleted without delay. Processed reports and their attachments will be automatically deleted once the retention period specified by the company has expired. For more information, please refer to the data controller’s privacy policy.
